STAFF RESOURCES

Event Checklist AM

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Type of Event *

The type event on this date.

Event Name *

This is normally the name of the bride or deal name in Zoho.

FirstLast

Event Date *

This is the date of the actual event.

CHECKLIST

COLBY TASKS: (August-November)Open back trash can lidsCheck that refrigerator is on and temp is in the 30'sMake sure HVAC units are set (74° for cool and 67° for heat)Unlock all doors (vendor parking, garden door, plaza doors)Unlock suitesTurn on TV in guys suite and check for foosballsSet the calendar date for the date of the eventTurn on all string lightsTurn on fountain in pondRestart Audio Lighting ComputerFlip light switches to turn on lights and PATurn on main TV's and bar TV's (remotes are in the media booth)Start background music from SpotifyCheck Mixing Board for correct setupCheck light settings on light board to make sure they workSet screens to display Welcome "name of guest"When client arrives make sure they sign the "Accepted Restrictions" form

OTHER EMPLOYEE TASKS: (Day before first event of the week)Empty trash cans in suitesClean floors and furniture (if needed)Check bathrooms for cleanliness and supplies, flush all toilets, tighten seats. Confirm plenty of hand soap, TP, and roll of paper towels.Roll up all hoses and put them in hidingPick up trash in parking lot and circle driveCheck for trash in planters, grass, and pergolaWipe down any dirty tables (both round and rectangular)Wipe hands prints off windows with dry micro fiber cloth)Empty trashcans and line all trashcans with liners and distribute to locationsMake sure enough ceremony chairs are setup

OTHER EMPLOYEE TASKS: (August-November)Open roller door in photo area, turn on both set of lightsVacuum water in photo area (if needed)Blow plaza, flagstone walkway from circle to ceremony siteCharge battery for blue blowerPlace pub-tables in pergola, clean (if needed)Turn on candles for decorations (Remote in Media booth)Double check & confirm that layout for event is correctRun a quick dry mop sweep through floor (if needed)Wipe hands prints off windows with dry micro fib (if needed)er cloth)Empty ice into bar well for cooling pan (do again at 3pm)Prep mop bucket for event use

Comments *

This is a required field. This is where you would add anything the we should know about. Things that need to get fixed, emergencies, changes, anything to improve our events.

Event Team MemberFirstLast